E-mail archiving

Please remember that there are many different ways to archive.  This guide is to walk you through the method that we recommend.  It shouldn't be a problem if you would like to archive your e-mail a different way, just please check with us to make sure the archives will be backed up.

For Microsoft Outlook 2007:

1. Open Microsoft Outlook.
2. From the File menu, select Archive.
3. Select the Archive this Folder and All Subfolders radio button.
4. Select "Mailbox - Your Name" at the top of the list. (This will archive every folder)
5. From the Archive Items Older Than: drop-down list, select the date before which you want to archive.
   • Recommendation: Select a date that is no more than two years old.
     • Example: Selecting January 1, 2008 will archive everything that is 2007 and older.
6. Check the box "Include items with "Do not AutoArchive"", everything older, including calendar items and tasks, older than the selected date will be archived.(It is recommended you check this as all new folders you create are marked "Do not archive" by default.)
7. Click the Browse button.
8. From the Save In: drop-down list, select the directory where you store your documents (preferably not the desktop).
9. In the File Name text box, type a name for the archive file. (example pre2006archive.pst)
10. Click OK.
11. In the Archive window, click OK. It may take quite a long time (20+ minutes) to do this if you have a large amount of mail to be archived. You will not be able to use your mail while it is being archived.

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Other thoughts...

Store the archives per year, but I think this would be too complicated.